Everything Your HOA Needs
From dues collection to elections, amenity reservations to full accounting β HOA Simplify is the complete platform for modern community management.
Financial Management
Complete financial tools for dues, accounting, and reporting
Automated Dues Collection
Streamline payments with automated billing, reminders, and secure Stripe-powered collection.
- Automated recurring billing
- Payment reminders & dunning
- Multiple payment methods
- Late fee automation
- Real-time balance tracking
- Partial payment support
Full Accounting Suite
Replace standalone accounting software with professional-grade tools built for HOAs. Chart of accounts, journal entries, bank reconciliation, budget tracking, and financial reportsβall connected to your dues collection.
- Chart of accounts with hierarchy
- Journal entries with approval workflows
- Bank reconciliation & statement matching
- Budget vs actual variance analysis
- Trial balance, income statement, balance sheet
- Fiscal period management
Budget Management
Create, track, and manage HOA budgets with variance analysis.
- Budget creation wizard
- Line item tracking
- Variance analysis
- Budget vs actual reports
- Multi-year planning
Payment Plans
Create installment plans for residents with outstanding balances. Track progress and automate reminders.
- Custom installment schedules
- Automatic tracking
- Resident self-service
- Plan status dashboard
- Flexible terms
QuickBooks Integration
Seamlessly sync your financial data with QuickBooks Online.
- One-click OAuth connection
- Automatic data sync
- Chart of accounts mapping
- Transaction export
- Sync history & logs
Community Governance
Tools for elections, violations, and architectural reviews
Elections & Voting
Replace paper ballots and email voting with a complete election system. Quorum tracking, proxy voting, ranked choice ballots, anonymous results, and full audit trails for legal compliance.
- Quorum requirements with auto-tracking
- Proxy voting with designation
- Single, multiple, and ranked choice ballots
- Anonymous results option
- Audit-ready election archive
Violations Management
Stop tracking violations in spreadsheets. Full enforcement system with configurable fine schedules (1st, 2nd, 3rd offense), cure periods, photo documentation, and status workflows from notice to resolution.
- Fine schedules by offense count
- Cure period tracking
- Photo documentation
- Notice generation and delivery
- Complete violation history per resident
ARC Requests
Eliminate email chains and paper forms for architectural requests. 10+ request types with contractor tracking, permit requirements, photo documentation, and neighbor approval workflows.
- Fence, paint, roof, landscaping, deck, solar, and more
- Contractor details and permit tracking
- Photo and document attachments
- Neighbor approval flagging
- Complete audit trail of decisions
Resident Services
Everything residents need in one portal
Resident Portal
Give residents 24/7 access to pay dues, view documents, and stay informed.
- Online payments
- Document library
- Announcement feed
- Payment history
- Account statements
- Downloadable account statements
- Join code signup
Maintenance Requests
Submit, track, and manage maintenance requests with photo uploads.
- Easy submission
- Photo attachments
- Real-time status updates
- Email notifications
- Request history
Amenity Reservations
Replace signup sheets and phone reservations. Complete booking system with calendar availability, configurable rules (advance booking windows, max duration), refundable deposits via Stripe, and waitlists.
- Pools, courts, clubhouses, and more
- Booking rules and buffer times
- Stripe-powered deposits
- Waitlist when fully booked
- Blackout dates and seasonal closures
Communication
Keep your community informed and connected
Announcements
Send announcements with categories, scheduling, and delivery tracking.
- Category organization
- Schedule publishing
- Email & SMS delivery
- Expiration dates
- Read tracking
Neighborhood Email
Send newsletters and mass communications to your community.
- Mass email sending
- Newsletter templates
- Unsubscribe management
- Delivery tracking
- Scheduled sending
Push Notifications
Instant mobile notifications for important updates.
- Real-time alerts
- PWA support
- Customizable preferences
- Amenity reminders
- Payment alerts
Contact Inbox
Centralized inbox for resident inquiries. Track status, assign follow-ups, and never miss a message.
- Centralized management
- Status tracking
- Search and filter
- Response tracking
- Bulk actions
Documents & Data
Secure storage and management for all HOA files
Document Management
Stop emailing documents and searching through Dropbox. Secure storage with download tracking, version control, visibility settings (admin-only vs resident-accessible), and disclaimer acceptance for compliance.
- Download tracking with IP logging
- Version control for updates
- Admin-only or resident-visible settings
- Disclaimer acceptance tracking
- Searchable with categories
Bulk Import Tools
Import residents, dues, and HOA data from CSV files.
- CSV uploads
- Data validation
- Preview before import
- Error handling
- Import history
Reporting & Analytics
Generate comprehensive reports on finances, maintenance, and more.
- Financial reports
- Maintenance analytics
- Collection rates
- Custom date ranges
- Export to CSV/PDF
Property Management Companies
Powerful tools for managing multiple HOAs
Portfolio Management
Stop switching between systems for each HOA. Single dashboard for your entire portfolio with cross-HOA reporting, bulk operations, dues templates that apply across properties, and unified analytics.
- All HOAs in one dashboard
- Cross-HOA collection rates and balances
- Reusable dues templates
- Bulk resident imports
- Portfolio-wide activity feed
Team Management
Invite team members and manage access across your portfolio.
- User invitations
- Role-based access
- Activity tracking
- Permission controls
- Team collaboration
Scheduled Reports
Automate report generation and delivery. Send recurring reports to boards and stakeholders.
- Daily/weekly/monthly schedules
- Email delivery
- Multiple report types
- Per-HOA or portfolio-wide
- On-demand runs
Vendor Directory
Maintain a directory of contractors and service providers across your portfolio.
- Centralized vendor database
- Insurance tracking
- HOA assignments
- Contact management
- Service history
Subscription & Billing
Flexible subscription plans that scale with your portfolio.
- Per-HOA pricing
- Usage tracking
- Billing portal
- Plan upgrades
- Invoice history
Security & Compliance
Enterprise-grade security for your community data
Security Features
Bank-level security with encryption, 2FA, and access controls.
- 256-bit encryption
- Two-factor authentication
- IP allowlisting
- Session management
- Secure file storage
Activity Visibility
Monitor key system events and administrative actions.
- Login event tracking
- 2FA verification logs
- Session management
- Security alerts
- Export capabilities
Data Protection
GDPR compliant with robust data protection policies.
- GDPR compliance
- Data encryption
- Automatic backups
- Access controls
- 99.9% uptime SLA
One Platform, Many Tools Replaced
Most HOAs piece together 4-6 different tools. HOA Simplify consolidates them into one purpose-built platform.
The Tool Juggling Act
- Excel for dues tracking
- Email for board voting
- PayPal or Zelle for payments
- Google Drive for documents
- Mailchimp for newsletters
- Paper forms for ARC requests
6 different logins. No integration. Manual data entry.
One Unified Platform
- Automated dues with real-time balances
- Secure elections with audit trails
- Stripe payments direct to your bank
- Searchable document library
- Built-in announcements and email
- Online ARC with photo attachments
One login. Everything connected. Automatic updates.
Ready to Transform Your HOA?
Join thousands of HOAs that have simplified their management with our platform.