How HOA Simplify Compares
Most HOAs piece together 4-6 different tools. HOA Simplify consolidates them into one purpose-built platform. Here's how we compare.
What HOA Simplify Replaces
See exactly what changes when you move to a unified platform.
Spreadsheets (Excel, Google Sheets)
Problem
Manual data entry, formula errors, version control nightmares, stale data
HOA Simplify
Automatic balance tracking, real-time updates, single source of truth
Email (Gmail, Outlook)
Problem
Lost threads, no status tracking, buried attachments, reply-all chaos
HOA Simplify
Structured workflows with status tracking, searchable history, audit trails
Paper Checks
Problem
Manual deposit, no tracking, lost checks, delayed recording
HOA Simplify
Online payments direct to your bank, automatic receipt generation
PayPal / Venmo / Zelle
Problem
No integration with dues, manual reconciliation, personal accounts
HOA Simplify
Stripe-powered payments linked to resident accounts, automatic balance updates
Google Drive / Dropbox
Problem
No access controls, no download tracking, disorganized
HOA Simplify
Permissioned library with download logs, categories, and compliance tracking
Mailchimp / Constant Contact
Problem
Separate system, no integration with resident data, extra cost
HOA Simplify
Built-in newsletters connected to your resident directory
Financial Management Comparison
Replace standalone accounting software with professional-grade tools built for HOAs.
| Financial Management | HOA Simplify | PayHOA | Buildium | Spreadsheets |
|---|---|---|---|---|
| Automated dues collection | ||||
| Chart of accounts | ||||
| Journal entries with approval | ||||
| Bank reconciliation | ||||
| Budget vs actual tracking | ||||
| QuickBooks integration | ||||
| Late fee automation | ||||
| Real-time balance tracking |
Governance & Voting Comparison
Replace paper ballots and email voting with audit-ready electronic elections.
| Governance & Voting | HOA Simplify | PayHOA | Buildium | Email/Paper |
|---|---|---|---|---|
| Electronic voting | ||||
| Quorum tracking | ||||
| Proxy voting | ||||
| Ranked choice ballots | ||||
| Anonymous results option | ||||
| Audit-ready archives | ||||
| ARC request workflows | ||||
| Violation fine schedules |
Communication Comparison
Keep your community informed without managing separate tools.
| Communication | HOA Simplify | PayHOA | Mailchimp | |
|---|---|---|---|---|
| Announcements with categories | ||||
| Push notifications | ||||
| Newsletter sending | ||||
| Read tracking | ||||
| Resident portal | ||||
| Mobile-friendly access |
Property Management Comparison
Built for HOAs, not rental properties. Important distinction.
| Property Management | HOA Simplify | PayHOA | Buildium | AppFolio |
|---|---|---|---|---|
| Multi-HOA dashboard | ||||
| Cross-HOA reporting | ||||
| Bulk imports | ||||
| Dues templates | ||||
| Team role management | ||||
| IP allowlisting | ||||
| Built for HOAs (not rentals) |
Why “Built for HOAs” Matters
Buildium and AppFolio are designed for rental property managers who collect rent and handle leases. HOAs don't have tenants—they have owners who vote, serve on boards, and share common areas. HOA Simplify is built for the way HOAs actually work: assessments not rent, elections not leases, violations not evictions.
Ready to consolidate your tools?
Start a free trial and see how one platform can replace your entire tool stack.